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Printing and Exporting

You can print in two different ways: using a quick print function based on predefined settings, or using a print preview that facilitates modifications before printing.

 

Print

You can quickly print the active statement displayed by clicking on the Print icon on the icons bar. In the printer selection window, choose the printer to which you want to print. Using the Preferences button, you can also set printing preferences, depending on the features of the printer chosen. Then clicking on Print will print out the statement data according to the default print settings in the GIDE application.

Tip: If you want to print a statement that includes, for example, auxiliary rows, it is best to use Print Preview, because simply selecting Print will print the statement without selected details.

 

Print Preview

Print Preview gives you the chance to modify certain properties of the statement before you print it. The options of Print Preview include:

Document – You can save a preview by clicking on the Save button. Choose a name and location for the previewed file. Then you can open the preview by clicking on the Open icon.

Print – This panel contains tools for printing the previewed report:

  • Print – to print the preview, but with a choice of printers and basic print settings,
  • Quick print – to print the preview on the default printer with its standard settings,
  • Settings – to open a panel for detailed print settings, offering the choice of displaying elements not present in the preview, such as auxiliary rows, sum rows, filters etc.
  • Parameters – to open a settings panel that lets you set report parameters.

Page Setup – In page set–up, you can set heading information, and also adjust page size to paper size:

  • Header and Footer – By clicking on the Header/Footer icon you open a window for detailed settings. The left side, centre and right side can be set separately for the Header and Footer. In these six fields, you can write any text string (such as a title), and also use automatic functions (listed here in order from left to right): Page number, Page number out of total pages (Page # of Pages #), Date printed, Time printed, User name, and Picture (to be selected from the drop–down menu), align toward top, middle or bottom, and change the font type and size.
  • Dimensions – Using the Dimensions icon, you can adjust the print preview, by enlarging or shrinking as a percentage of original size. You can also fit the print preview onto a specified number of pages in width.
  • Margins – You can choose one of four pre–set margin styles (Normal, Narrow, Moderate or Wide) or set your own margins.
  • Orientation – This is to change page orientation: portrait (vertical) or landscape (horizontal).
  • Size – This lets you fit the output onto standard sizes: A4, A5 etc.

Navigation – The navigation panel leads you through the print preview process. Full–text search is also available, to highlight found values in the print preview, using the Find icon.

Zoom – This panel contains tools to show the print preview according to user preference. There are icons available to increase or decrease the viewing size, and a Zoom icon offering more ways to adjust the display; there is also an option for viewing multiple print previews on the same screen. You can choose a grabbing Hand cursor instead of the standard mouse cursor, so you can shift items in the preview, or a Magnifier cursor for switching between zooming in and zooming out with a simple click.

Background colour – Two background tools are available on the panel: Page colour, to let you set the background colour for the print preview, and an option to insert a Watermark.

Export – The export panel features Export tools to export the print preview into various formats, and a tool to send the print preview via email. In both cases, the print preview is saved in one of the file types supported; and if the icon is activated more detailed settings can be selected.

 

Export

Data can also be exported directly from the main work area, using the Export icon on the icons bar. Clicking in this icon will open a dialog window to select a file with export data. The data will be exported based on standard settings. The Export icon changes appearance based on the file type that is active for this direct export – either the first in the sequence or the most recent file type chosen.

Another way to do this is by clicking on the icon’s lower arrow, which will open a list of the file types and formats into which the data can be exported. After choosing file type, you will again be asked to set the file’s location.

If you want to adjust the document’s appearance before export, then choose (after clicking on the lower export arrow) the option Open document preview. Then proceed as in Print Preview.

Tip: Another alternative is to mark accounts in the main work area, then copy to the clipboard by using the Ctrl + C keys, and then paste the data into the table processor or word processor using Ctrl + V. (In this case the data will be copied with no formatting.)

 

Sending Data by Email

To send a data statement by email, use the E–mail icon on the icons bar. The statement data will be saved in the chosen file type – by clicking on the icon’s lower arrow, you can choose the file type; an associated program for sending email will then open. The data file will be included as an attachment.